Join our team!

Administrative and Fulfillment Assistant
Condition: Part-Time, Seasonal (12-20 hours/week), Mid-August through Mid-January
Location: 2550 University Avenue W, St. Paul, near the intersection of Hwy 280 and University Avenue
Travel: The Twin Cities Metropolitan Area and surrounding region
Salary: $16.00 - $17.00 an hour
Start Date: August 17 - August 23, open until filled

Background - About Freshwater

Freshwater Society is a nonprofit organization that seeks to inspire and empower people to value and preserve our freshwater resources. Founded in 1968, we were the first freshwater biology research lab in North America. Over the last fifty years, the organization has shifted focus from exclusively research to incorporate education and public policy work. Collective action and sound physical science remain the heart of Freshwater’s mission.

Today, Freshwater works to tackle many complex water issues in Minnesota and downstream that threaten water quality, public health, and quality of life. As everything that happens on land impacts water, we engage in this work through a variety of programs that align to build community, professional, political, and science leadership and capacity.

Background – About the MN Weatherguide Environment™ Calendar & Almanac

Published by Freshwater for more than 45 years, the Weatherguide Calendar is Minnesota’s most popular calendar, with sales of more than 20,000 annually. These high-quality calendars include daily information on sunrise/sunset times, moonrise/moonset, normal and record high/low temperatures, and record precipitation, along with moon phases, significant events and special dates, meteorology, nature notes, astronomy, conservation tips, water facts, and amazing regional photography. The Weatherguide Calendar supports the work of Freshwater’s programs and initiatives – a vital aspect of the continuation of our work.

Position Description

We are looking for a hard-working, organized, and energetic individual with a strong attention to detail. This position provides general support for fulfilling orders of Freshwater’s Minnesota Weatherguide Environment Calendar and Almanac. Duties and responsibilities include:

  • Process calendar orders received via US mail and phone to prepare for shipping
  • Package and ship calendar orders to individuals, retailers, fundraisers, and Freshwater partners
  • Assist with calendar sales in-person at the Minnesota State Fair (includes some weekend hours)
  • Import online calendar orders to a spreadsheet and forward to offsite order fulfillment center
  • Maintain up-to-date calendar sales records and inventory
  • Troubleshoot customer inquiries and service concerns
  • Receive and process calendar deliveries at the Freshwater office
  • Provide general clerical support including data entry, mailing, answering phone calls, copying & filing


  • High School graduation or equivalent required
  • Previous administrative support and/or fulfillment experience a plus
  • Must be computer savvy and proficient in MS Word, MS Excel, and MS Outlook
  • Strong attention to detail and demonstrated organizational skills are required
  • Must have the ability to write, speak, and communicate clearly and professionally
  • Ability to provide a high level of customer care and service
  • Ability to speak a language other than English is also a plus

Physical Requirements

Ability to lift up to 25 pounds.

Salary and Benefits

Flexible hours typically working from the Freshwater office 2-3 times a week. This seasonal position is not eligible for employee benefits, such as health, retirement, etc. All employees have access to a free on-site fitness center. Our office is within two blocks of the Westgate Light Rail Station on the Green Line. Free indoor bicycle parking is available. Free covered or open lot for vehicle parking available.

To apply:

Please send a cover letter expressing your personal interests in seeking the position and resume to:

Tera Scovill, Office Manager

Applications are due by 4:30 pm on July 29, 2022.