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Hiring: Office Administrative Assistant

 

POSITION DESCRIPTION

REPORTS TO: Office Manager
STATUS: Part Time (20–30 hours/week)
PAY RANGE: $15–$18/ hour dependent on qualifications and experience

POSITION SUMMARY AND REQUIREMENTS
Freshwater Society is a nonprofit organization that seeks to inspire and empower people to value and preserve our freshwater resources. Our office is located at 2550 University Ave W in St. Paul, near the intersection of Hwy 280 and University Avenue—within two blocks from a light rail station. We are passionate about what we do and seek a dedicated and qualified candidate to join our team.

We are looking for a hard-working, organized, and energetic individual with a strong attention to detail. This position provides general administrative and clerical support for the office, accounting, development and program functions, consisting of numerous and varied daily tasks. Duties and responsibilities include:

• Maintain the Weatherguide Calendar distribution process including coordination with outside vendors (printer, delivery service and outside order fulfillment center)
• Assist with calendar sales, in-person at the MN State Fair
• Support the accounts payable process by entering approved invoices for payment using QuickBooks software
• Record cash receipts and prepare weekly deposits
• Provide assistance for Adopt a River Program such as ordering, packing and mailing supplies
• Provide Assistance for the MN Water Steward Program administrative activities (i.e. database organizing/cleanup, t-shirt order fulfillment, etc.)
• Provide membership database management and donation processing support for development officer
• Provide general clerical support including data entry, mailing, answering phone calls, copying & filing

QUALIFICATIONS
• High School graduation or equivalent required; Associates degree preferred
• Previous administrative support or office experience a plus
• Must be computer savvy and proficient in MS Word, MS Excel, MS Outlook, and QuickBooks
• Strong attention to detail and demonstrated organizational skills are required
• Must have the ability to write, speak, and communicate clearly and professionally
• Ability to provide a high level of customer care and service
• Ability to speak a language other than English is also a plus

PHYSCIAL REQUIREMENTS
Ability to lift up to 25 pounds.

SALARY AND BENEFITS
Salary is dependent on qualifications and experience. Freshwater offers competitive medical/dental coverage, flexible benefits, and 401(K) with company match. Access to free, on-site fitness center. Office is within two blocks of the Westgate Light Rail Station on the Green Line. Free, indoor bicycle parking available. Free, covered or open lot vehicle parking available.

This position will be open until filled. To apply, please send cover letter expressing your personal interests in seeking the position and resume to:

Tera Scovill
Freshwater Society
2550 University Ave W, Ste 212N
St. Paul, MN 55114
tscovill@freshwater.org